Platforms we build on and integrate with
We've been working with RMIT since early 2025 on a purpose-built replacement. One platform for memberships, bookings, group fitness, POS, check-in, and reporting. Built on Shopify Plus. Integrated with university SSO.
If you got the June 2027 retirement email, this is worth your attention.
Links has no student-facing platform. No app. No web portal. No self-service of any kind.
Every membership enquiry, every court booking, every class question goes through your front desk. Your staff are the interface. They have been for years, because Links was built as a back-office administration tool and nothing else.
The same commerce infrastructure powering some of the world's most demanding retail and membership environments. A student-facing platform fully customised to your university's brand, integrated into your existing student experience ecosystem, and built to the UX expectations students actually have in 2026.
The same Shopify Plus ecosystem powers your merchandise stores (separated per department or unified into one), your student clubs through our proprietary Hive club management platform, and your POS. Everything your sport and recreation operation touches, in one place.
That's what Links gives your students today.
World-class commerce and membership infrastructure.
Your brand, your ecosystem, your students.
Recreation, merch stores, clubs, and student services. One login. One experience.
Designed with RMIT's recreation and IT teams to replace Links and everything patched around it. One platform covering every part of how a university recreation operation actually runs, with a student-facing experience built to the standard students expect in 2026.
A fully branded, mobile-first portal students use to browse memberships, book facilities, register for classes, and manage their recreation account. Built on Shopify Plus. Accessible from any device, integrated with their university login, and designed to sit alongside every other student service they already use. No separate app to download. No separate account to create.
Tiered membership plans for students, staff, alumni, and community members. Direct debit, casual visits, semester passes. Automatic student verification via university SSO.
Real-time availability for every bookable space. Courts, pools, studios, multi-purpose rooms. Students book from their phone, staff manage from a dashboard. No double-bookings.
Timetable management for group fitness classes. Waitlists, cancellations, instructor scheduling, and personal training session bookings. Capacity limits enforced automatically.
Point of sale for retail and cafe. Contactless check-in at the front desk. Real-time occupancy tracking. Staff dashboards showing everything happening across every facility, right now.
Usage analytics, revenue tracking, membership growth, facility utilisation. One-click exports. No more pulling data from three systems and formatting it in Excel every Monday.
SAML, LDAP, Active Directory. Students log in with their university credentials. No separate accounts, no password resets, no IT tickets. This is what your IT team has been asking for.
Your gym platform needs to talk to your identity provider, your finance system, your LMS, and your CRM. We've done all of it.
Commerce platform
CRM integration
HR and finance
Learning management
Identity and access
Direct debit, POS, billing
Real-time analytics
Links, Phoenix, Envibe
RMIT's recreation team came to us with a problem that will be familiar to anyone running campus gyms on Links. Memberships in one system, bookings in another, reporting done manually every Monday morning, and an IT team that had grown tired of vendors who couldn't deliver SSO properly. We spent early 2025 working through a full discovery and architecture process with RMIT's recreation operations and IT teams. What came out of that was a platform design built around how university recreation actually works, not how a generic gym software vendor thinks it does. The Links retirement announcement in mid 2026 put a hard date on what was already an urgent problem. RMIT is now moving toward implementation. The architecture is validated. The integration with their existing student experience ecosystem, including their Shopify Plus infrastructure, is mapped and ready to build.
Request Architecture Overview"The architecture decision that changed everything was building on Shopify Plus. We already run our stores and merchandise on it. Extending that into recreation means students get one login, one experience, and IT gets an ecosystem they already know how to support."
David, Shopify Plus Product Owner, RMIT UniversityWe've built an interactive platform demo developed with RMIT's recreation and IT teams. Not a slide deck. Not a sales video. A working interface you can actually navigate, built around how university recreation operates.
Most university sport and recreation teams are managing more than just the gym. There's club administration, team merchandise, event ticketing, venue POS, and equipment hire. Each one running in a different system, with a different login, sending students somewhere different every time.
We built the gym platform on Shopify Plus for a reason. It's not just the best commerce infrastructure available. It's the foundation for consolidating everything your sport and recreation operation touches into a single student-facing ecosystem.
Native Shopify Plus. The same storefront your students already use, extended to cover everything your sport and rec teams sell. No separate platform, no separate checkout.
Hive is a Shopify-based clubs management platform running live at RMIT Store. Club leaders manage their own clubs. Coordinators maintain oversight. Sport clubs, fitness groups, and active programs sit in the same ecosystem as the gym. Already installed and operational.
Shopify POS works out of the box. One system, one reconciliation, one reporting dashboard. Your finance team will appreciate not having another merchant account to manage.
RMIT University already runs this ecosystem. Their student store, club management, merchandise, and procurement services all operate through a single Shopify Plus platform at store.rmit.edu.au. Students use one login. One storefront. One experience regardless of which part of the university is running what they're buying.
The gym platform completes that picture. When Active joins the same ecosystem as Store and Clubs, a student can manage their membership, buy their team kit, register their club, and book a court without ever leaving the same environment or logging in twice.
One ecosystem. One login. Every student touchpoint your sport and recreation team runs.
One Shopify Plus account. Every student-facing touchpoint your sport and recreation team runs. One place students go for all of it.
Book a CallUniversity procurement exists for a reason. We work within it, not around it. Here's exactly how a migration runs.
Audit your current Links setup, integrations, data, and pain points. 2 weeks.
System design, SSO planning, integration mapping, and procurement documentation. 3 weeks.
Platform development, integrations, and staging environment for UAT. 8-12 weeks.
Full data transfer from Links, parallel running, zero-downtime cutover. 2 weeks.
Staff training, launch support, monitoring, and 90-day optimisation period.
Built to meet the security, privacy, and compliance requirements that university IT teams demand.
Security controls mapped to SOC 2 Type II framework
All data hosted in Australia. No offshore processing.
Information security management best practices
AA accessibility compliance for all users
Universities need a partner they can trust to deliver on time, on spec, and with the security rigour their IT teams expect. That only happens with dedicated focus. We limit ourselves to three university engagements per year so every institution gets the full attention of our team from discovery through to post-launch support. We're scoping our 2026 university cohort now. With Links retiring June 30 2027, and implementation taking up to 20 weeks, the window for a controlled migration is narrower than it looks. When these slots fill, we're closed until 2027.
I'm Tim. University recreation platforms are what I do. Not one of fifty services on a website. This is the thing.
We're Melbourne-based and we genuinely care about the outcome. I know everyone says that. But we're the ones who capped ourselves at three projects a year because we'd rather do it properly than scale for the sake of it.
If you're in Melbourne, let me buy you a coffee and talk through what you're facing. No slides. No sales process. Just a conversation about your Links migration and whether we can help.
Book a CoffeeUniversity procurement exists for a reason. We work within it, not around it.
System design, procurement support, stakeholder alignment, and migration planning tailored to university IT governance.
Full-stack development, API integration, SSO implementation, data migration, and zero-downtime deployment.
Staff training, go-live support, performance monitoring, and ongoing optimisation. We don't disappear after launch.
Typically 16-20 weeks from discovery to go-live. This covers a full audit of your current Links setup, architecture design, platform build, data migration, staff training, and a 90-day post-launch optimisation period. We run parallel systems during cutover so there is no downtime. With Links retiring June 30 2027, universities starting procurement in the second half of 2026 are already cutting it closer than they should be. Factor in your internal approval cycles and the maths gets tight quickly.
No. Our migration architecture is built to transfer all historical data including membership records, booking history, transaction data, and reporting archives. Full data integrity is a non-negotiable part of how we design every migration, not something we retrofit at the end.
We support SAML 2.0, LDAP, and Active Directory out of the box. Students and staff log in with their existing university credentials. No separate accounts, no additional passwords. Your IT team reviews and approves the integration during the architecture phase, not after the platform is already built.
For most universities running Links, recreation sits in a completely separate digital environment from everything else students interact with. Our platform is designed to change that. Built on Shopify Plus, it integrates directly with your existing student experience ecosystem so recreation memberships, bookings, and programs sit alongside clubs, stores, and student services under a single student login. If your university is already running Shopify Plus infrastructure, the integration pathway is significantly faster.
Yes. We've developed an interactive platform demo with RMIT's recreation and IT teams. Not a slide deck. A working interface built around how university recreation actually operates. Book a 30-minute call and we'll walk you through it together and talk through how it maps to your specific Links setup. We can also arrange a reference conversation with RMIT directly.
That's exactly why starting early matters. Universities that begin the process now get a controlled, well-planned migration. Those that wait risk emergency procurement, rushed implementation, and premium pricing when every other university is scrambling at the same time.
All data is hosted in Australia on Australian infrastructure. No offshore processing, no data leaving the country. We comply with Australian Privacy Principles and can support your university's specific data governance requirements.
A 30-minute call to understand your current setup, discuss migration options, and see if we're the right fit. No pitch deck. Just answers.
Book Your Call